Campus Operations Coordinator $60,000 USD/year Pay is set based on global value, not the local market.
Most roles = hourly rate x 40 hrs x 50 weeks
Description
LOCATION NOTE: This is an in-person position based at our Austin, TX campus.
A well-functioning campus feels organized, calm, and inviting—the result of someone making countless decisions behind the scenes to maintain that environment.
Nova Academy is designed to serve students and families who demand more from their educational experience. That expectation goes beyond classroom instruction. It manifests in the quality of family communication, the sense of safety students experience, the efficiency of daily operations, and the speed at which challenges are addressed. This position ensures all those elements function reliably, every single day.
In this capacity, you assume responsibility for all non-academic campus operations. You establish trust with families by providing clear and timely communication. You protect student welfare by managing safety protocols and incident responses. You oversee facilities, logistics, and daily coordination so staff remain focused on student engagement. You also ensure technology functions as an enabler of learning rather than a disruption.
This is a practical, community-oriented position suited for someone who thrives on variety, accountability, and service. If you find energy in resolving issues, supporting a community, and building an environment where both students and staff can succeed, this role provides substantial ownership and meaningful impact.
What you will be doing
- Developing trusted relationships with parents, students, and staff through proactive, bilingual outreach and communication
- Overseeing campus safety functions, including entry protocols, health-related incidents, emergency drills, record-keeping, and family notifications
- Coordinating daily campus functions such as attendance tracking, transportation logistics, facility maintenance support, and office operations
- Assisting with onboarding and orientation for new employees to ensure seamless adoption of campus processes and cultural expectations
- Administering student devices and campus technology systems, acting as the primary on-site technical contact and Google Administrator
What you will NOT be doing
- Delivering classroom instruction or providing academic support to students
- Mentoring Guides or participating in curriculum development
- Functioning in a narrowly scoped or purely clerical capacity
- Working in a static, entirely predictable setting
- Delegating issues rather than taking ownership through to resolution
Key responsibilities
Ensure Nova Academy functions safely, efficiently, and reliably so that students, staff, and families consistently experience a high-trust, professionally managed campus environment.
Candidate requirements
- Bachelor's degree (field of study not specified)
- Minimum of 1 year of experience in office coordination, facility operations, site management, or comparable operational functions
- Proficiency with fundamental technology tasks including device configuration, basic troubleshooting, and user account management
- Solid written and verbal communication abilities
- Capacity to juggle multiple priorities while maintaining strong attention to detail
- Fluency in both spoken Spanish and English with clear, effective communication in each language
- Authorization to work in the United States without need for visa sponsorship
- Availability to work on-site in Austin, TX, or readiness to relocate
Nice to have
- 3+ years of experience managing operational functions
- Prior experience serving in a Google Administrator role
- Background in event planning and execution
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