Description
You are the person who catches the incomplete form, identifies the incorrect date, corrects the file, and ensures the system remains accurate before problems surface. If you find satisfaction in executing detailed administrative work with minimal errors, continue reading. If you require strategic planning projects, public presentations, or regular client-facing interaction to stay motivated, this role will not align with your expectations.
Alpha School is expanding a new model of school network. This expansion generates a significant operational challenge: thousands of student records, enrollment packages, transcript files, medical documentation, attendance changes, and compliance procedures must remain precise as the organization grows. This work is not high-profile. It is critical. Accurate records enable schools to operate smoothly, families to receive proper support, and leadership to avoid administrative bottlenecks.
You will manage the high-volume processes supporting enrollment and student recordkeeping across a multi-site education network. During a standard week, you will examine intake materials, handle records inquiries, maintain student information systems, conduct data audits, address inconsistencies, and assist with registrar operations. As Alpha expands to additional campuses and enrolls more students, your contributions become integral to the operational infrastructure that allows the network to grow without disorder.
If you are methodical, precise, independent, and motivated by transforming substantial volumes of information into accurate, compliant records, we want to hear from you.
What you will be doing
- Examine enrollment and intake materials for accuracy, completeness, and processing readiness
- Handle student records, transcript requests, medical documentation, enrollment verification files, and records inquiries
- Input, modify, audit, and fix student information in SIS platforms, databases, CRMs, or comparable systems
- Monitor outstanding requirements and advance enrollment documentation through internal processes
- Assist registrar functions, including attendance monitoring, testing coordination, document management, and administrative initiatives
What you will NOT be doing
- Developing enrollment strategy, registrar policies, or campus expansion initiatives
- Acting as the primary point of contact for compliance, accreditation, or regulatory matters
- Performing sales functions, converting prospective families, or owning family engagement
- Delivering presentations to large audiences or serving as a public-facing representative of the school
- Leading a team or assigning the granular records work to direct reports
Key responsibilities
This role exists so Alpha School can expand enrollment across a growing network of campuses with student records that are accurate, complete, compliant, and prepared for audit.
Candidate requirements
- Experience managing high-volume administrative workflows involving documentation, records, or data
- Experience maintaining accurate information in databases, CRMs, SIS platforms, or similar systems
- Demonstrated ability to manage multiple concurrent workflows while maintaining strong accuracy
- Strong written communication, organization, prioritization, and follow-through
- Ability to learn new systems and processes quickly
- Comfort working independently in a fully remote role
- Authorized to work in the United States or Canada
Nice to have
- Experience in student records, school registrar operations, admissions operations, or education administration
- Experience in healthcare, legal, insurance, or other compliance-heavy administrative environments
- Associate's or bachelor's degree in any field
You will be working for
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