Site Coordinator

$100,000 USD/year ^{Pay is set based on global value, not the local market. Most roles = hourly rate x 40 hrs x 50 weeks}  ($50 USD/hour)

• Overseeing the complete buildout for each campus under your responsibility: managing FF&E (Furniture, Fixtures & Equipment) sourcing and installation, interior construction, IT systems, signage, and play areas from building transfer through launch day
• Executing a condensed delivery timeline tied to a fixed opening date: organizing vendor workflows, controlling project interdependencies, and expediting tasks as the schedule demands
• Managing and approving vendor deliverables: issuing specifications, overseeing on-site execution, verifying compliance with standards, and formally declining substandard work
• Leveraging AI platforms to produce vendor specifications, create punch lists, monitor outstanding tasks, and compile handoff documentation — the pace of this role requires this approach
• Implementing standardized site launch procedures, confirming readiness upon completion, recording structured observations, and preparing the transition to the permanent operations team

• Running day-to-day facility operations once a campus is live: you transfer responsibility to the standing ops team and proceed to the next buildout
• Executing physical trades or installation tasks yourself: your function is to oversee, verify, and approve — not to perform manual installation or wiring
• Handling real estate acquisition, permitting processes, or occupancy certifications: these are completed before the project reaches your phase
• Managing a single buildout at a leisurely tempo: micro-campus projects advance quickly, with the next one always queued
• Navigating ambiguous ownership or divided accountability: every buildout is assigned a single accountable owner from transfer to opening

Deliver fully functional campuses on schedule and within budget, from building transfer through opening day.

• Minimum 2 years of experience in operations, facilities, or project delivery
• Track record of diagnosing and correcting a flawed process, with quantifiable outcomes: documented savings, reduced cycle time, or enhanced quality
• Proven ownership of a multi-phase project from initiation to documented closeout
• Confirmed vendor management capability: enforce quality expectations and challenge contractors when performance falls short
• History of managing 2 or more concurrent projects or sites simultaneously without lapses in execution
• Consistent use of AI platforms (ChatGPT, Claude, Copilot, or equivalent) to accelerate workflow and maintain organization
• US-based and authorized to work without requiring visa sponsorship
• Able to travel 60–80% of the time (3–4 days per week)

• Prior involvement in a physical buildout or site launch in any sector: retail, food service, healthcare, corporate offices, or comparable environments
• Experience in construction project management, tenant improvements, commercial fit-outs, or facilities oversight
• Practical exposure to FF&E, IT installation, signage, or commercial interior projects, even in an assistant or coordination capacity
• Familiarity with project management platforms (Wrike, Notion, Procore, Asana, Monday.com, or similar) for task and timeline coordination